SADC Parliamentary Forum

Website URL: http://www.sadcpf.org

The SADC Parliamentary Forum (SADC PF) wishes to dispose of the official residence of its Secretary-General and is inviting bids for the purchase of the property. The property is being offered and will be sold "Voetstoots" (As Is) to the successful bidder.

1.0 Property Description: Located in Eros. Plot size 991 m2, Four Bedrooms, 2 x full bathrooms of which one is en-suite, kitchen, study nook, lounge, 2 x storerooms, 45m2 flat, Double garage with automated doors, Carport, Pool (with cover) needs attention due to leakages. Separate one-bedroom flat with open plan lounge and kitchen. The property was in the process of being renovated. More details of the property, including location, may be obtained through email addressed to the recipient below.

2.0. Reserve Price: N$ 2,850,000

3.0. Viewing Date and Time: The property will be open for viewing on18th February and 24th February 2021 between 09h00 and 16h30. Interested bidders are advised to make viewing appointments by email to the address below. Viewing is compulsory for any interested bidder.

4.0. Due date for Submission of Bids: 2nd March 2021, 17h00

5.0. Submissions of bids: Bids should be addressed to the Secretary-General and submitted on email to  and

5.1 Bid Forms and Conditions of Award

Bid Forms and information relating to conditions of award may be obtained from Ms. Kauvee at Email:

6.0. Proof of Funds: Proof of funds will be required with the submission of the bid.

7.0 The SADC Parliamentary Forum reserves the right to accept or reject any bids notwithstanding this invitation.




To obtain expressions of interest and company profiles from companies interested in conducting business with the SADC Parliamentary Forum in respect of supplying of goods and services to be procured during the Financial Year 1st April 2021 to 31st March 2022.


The requirements of the SADC Parliamentary Forum for the 2021/2022 Financial Year are, but not limited to, the following:

• Air conditioners - Supply and Servicing

• Air Tickets and related services

• Airport Transfers

• Auditing Services

• Building Maintenance

• Cleaning Services and Supplies

• Computer equipment, supplies and accessories

• Computerised Accounting and Payroll Packages

• Consultancy services in the following specialized areas:

- Food, Agriculture and Natural Resources

- Trade, Industry Finance & Investment

- Democratisation, Governance & Human Rights

- Sexual and Reproductive Health and Rights

- Gender, Women and Youth

- Parliamentary Business and Training

- ICTs

- Accounting and Finance

- Human Resources

• Design and Layout

• Fire Equipment & Training

• Gardening Services / Pool Maintenance

• Hospitality (Accommodation, Event Venues and Catering)

• Interpretation Equipment

• Interpretation and Translation Services

• Office Furniture and equipment

• Office Refreshments

• Pest Control

• Plumbing Services, Electrical Services, general Repairs and Maintenance

• Printing Services

• Promotional items

• Security services and rapid response

• Security System (access control)-Supply and servicing

• Stationery and General Office Supplies

• Vehicle Hire

• Network Installations and Testing

• ICT Equipment Suppliers

• Website Hosting

• Graphic Designs


The documents outlined below are mandatory in order to be eligible to participate in the provision of goods and services:

3.1. Companies, Institutions

• A valid Company Registration Certificate

• Certificate/Documentation on Good Standing

• Tax Certificate

3.2. Individual Consultants/Experts

• Detailed Curriculum Vitae

• References for work done and good standing


Kindly take note, that, companies expected to submit company profiles are those that have the abovementioned goods and services listed on their company registration document.


While the SADC Parliamentary Forum is an equal opportunity organization, it reserves the right not to proceed with the hire of services notwithstanding this published request for suppliers and has the right to:

• reject any or all company profiles if conditions are not adhered to;

• Remove non-performing suppliers from the list;

• Conduct a background check on a supplier;

• Request clarification at the time of evaluating company profiles;

• For Security reasons, some services may require vetting.



23rd February 2021 at 17h00 (CAT)



7.1. Profiles and other support documents should be addressed to:

The Secretary General, SADC Parliamentary Forum

Private Bag 13361, Windhoek, NAMIBIA

7.2. Mode of Submission:

Profiles and other support documents should be send by email to:



This internship involves providing Information Communication Technology(ICT) Support Service for applications, equipment, and systems. This is a paid internship program offered by the SADC Parliamentary Forum that is designed to provide critical training and experience to those who have completed or about to complete formal education in IT System Administration or related IT or Computer Science Training.

It is the policy of the SADC Parliamentary Forum to provide excellent ICT Support service both internally and externally. In this respect, the Intern will be expected to perform all of their duties and responsibilities in accordance with this policy at all times.

The Intern will report to the ICT Officer of the Forum who will be the immediate supervisor in accordance with the Internship Agreement.


  • Perform investigative work to determine root causes of alerts in Network Monitoring Application.
  • Answer and respond to ICT Support queries.
  • Participates in authoring appropriate documentation and procedures relating to equipment operations, software changes, maintenance, and problems encountered.
  • Perform basic administrative tasks in the Active Directory domain.
  • Perform basic administrative tasks in support of the SADC PF PABX System(Phone System).
  • Participate in administration on Virtualization platforms.
  • Perform basic administrative tasks in Office 365.
  • Assist in providing onsite IT Support.
  • Monitoring and maintaining computer systems and networks.
  • Monitoring and maintaining of the Remote Backup System.
  • Troubleshooting system and network problems and diagnosing and solving hardware/software faults.
  • Providing support, including procedural documentation and relevant reports.
  • Following diagrams and written instructions to repair a fault or set up a system.
  • Setting up new users' accounts and profiles and dealing with password issues.
  • Perform such other related and cognate tasks as may be required by the ICT Officer.

Knowledge, Qualifications, and Experience

  • Relevant Work experience in IT System Administration is preferred.
  • Near completion of the program or recent graduation from IT System Administration, related IT or Computer Science academic or vocational programs recommended.
  • Knowledge of relevant software computer applications and equipment.
  • Knowledge of customer service principles and practices.


  • Ability to troubleshoot IT issues remotely and at workstations.
  • Willingness to co-operate with others and work for the greater good.
  • Multi-tasking capabilities.

Intern ICT Support Junior System Administrator


The Graphic Designer intern will work under the guidance of the ICT Officer. The Graphic Design Intern is responsible in developing a range of print and web projects, such as print, pull up banner displays, and web graphics. Qualified candidates will possess strong graphic design skills, be detail-oriented, self-motivated, and have the ability to organize and execute tasks in a fast-paced environment. The Graphic Design Intern is responsible for providing support through a variety of channels, including print, digital, web, video and other as assigned and will assist with the development and designing of graphics, logos, collateral event materials, and a variety of other creative tasks as assigned. In addition, the Graphic Design Intern will also be assigned various website update tasks utilizing WordPress and Joomla. The Intern will report to the ICT Officer who will be the immediate supervisor under the Internship Agreement.

Internship Responsibilities:

  • Development of promotional web graphics, surveys, flyers, banners, posters, invitations and other advertising and marketing materials as needed
  • Source and update website content and event text, images, press release videos etc
  • Assist with other graphic design needs as required.
  • Manage the SADC Parliamentary Forum Social Network accounts by uploading content under the supervision of the ICT Officer
  • Create and design print and digital materials
  • Adhere to brand guidelines and complete projects according to deadline
  • Conduct image and graphic editing.
  • Use graphic design software and work with a wide variety of media
  • Collaborate with the ICT Officer to develop design concepts
  • Receive feedback from the ICT Officer and make necessary changes
  • Develop and support SharePoint Sites and understand SharePoint Designer 2013 or such similar software as may be required.
  • Manage the content and functionality of the company's public website.
  • Day-to-day administration of sites including managing user support
  • Test and troubleshoot all site functionality and debug pages and fix broken links and/or images.
  • Monitor and analyze site performance (i.e. traffic, conversions)
  • Coordinate with internal departments to ensure the organisation's information is current and relevant on the SADC-PF's website.
  • Support web-based projects including website enhancements, web-based applications, and database-backed websites.
  • Support search engine optimization initiatives
  • Stay current on industry trends - design, layout, and platforms
  • Perform such other related and cognate tasks as may be required by the ICT Officer.

Knowledge, Qualifications, and Experience

  • Graphic design major or enrolled in a related degree program;
  • Basic knowledge of layouts, typography, line composition, color, and other graphic design fundamentals
  • Knowledge of digital media software - Illustrator and Photoshop, Adobe Indesign and other graphic design software;
  • Knowledge of video editing software - iMovie, Final Cut, or Windows Live Movie Maker is a plus;
  • Joomla and WordPress experience
  • Proficient in HTML/CSS
  • Knowledge in WordPress and/or custom CMS as a web development tool a plus
  • Knowledge of web analytics and search engine optimization a plus
  • Excellent Microsoft Office skills
  • Experience with any of the following is a plus:
  • Google Analytics implementation
  • Search Engine Optimization
  • Mobile app development on iOS and/or Android platforms.
  • Photoshop and transferring Photoshop content to wireframes and designs
  • PHP, MySQL, Java, and JavaScript


  • Team Player
  • Quick learner and efficient
  • Ability to deliver high-quality work on time
  • High sense of urgency and ability to work well under pressure
  • Excellent written and verbal communication, strong editing skills
  • Strong problem analysis and problem-solving abilities
  • Exceptional organizational skills
  • Strong attention to detail
  • Excellent creative mindset mixed with strong logic and understanding of design principles
  • Ability to handle multiple tasks, meet deadlines, and turn projects around quickly

Intern Graphic Designer


Whereas the year 2020 marks the 25th anniversary of the Beijing Platform for Action and is thus cause for all women to celebrate progress towards gender equality, COVID-19 has become a fly in the ointment.

This is the view expressed by the Chairperson of the Regional Women’s Parliamentary Caucus of the SADC Parliamentary Forum, Honourable Anne-Marie Bilambangu. She said this in her maiden speech at the start of the 47th Plenary Assembly Session which took place virtually.

According to UN Women, the Beijing Platform for Action imagines a world where each woman and girl can exercise her freedoms and choices, and realize all her rights, such as to live free from violence, to go to school, to participate in decisions, and to earn equal pay for equal work.

Honourable Bilambangu said: “The COVID-19 Pandemic has spoiled the party by causing destruction and even reversing the hard-fought gains we had made toward women’s rights over the past two decades and a half.”

She said the global pandemic has not only exposed how society is reliant on women “both on the frontline and at home”, but had also exposed “the structural inequalities across all spheres from health, economy, politics, sexuality to social protection”.

Noting that women make up most of those in the informal sector, earn and sell less, hold jobs that are less secure, she said they are more likely to lose income, they were especially vulnerable to the negative effects of COVID-19 which “has only served to aggravate their situation”.

Turning to the impact of COVID-19 on the education sector she cited UNESCO estimates that out of a total population of students enrolled in education globally, over 89% were out of school because of COVID-19 closures.

She said: “This represents 1.54 billion children and youth enrolled in schools or universities, including nearly 743 million girls. Over 111 million of these girls are living in the world’s least developed countries, where getting an education is already a struggle.” Honourable Bilambangu said COVID-19 related social distancing and restriction of movements had led to an increased dependency on digital technologies but her lobby body was “dismayed”

that most women and girls in SADC had limited access to these technologies due to insufficient ICT infrastructure, especially in the rural areas.

She expressed concern, also, over a spike of Gender-Based Violence (GBV) cases against women and girls under COVID-19.

“Factors now perpetuating GBV include movement restrictions which result in reduced access to health and other services; diminishing living conditions; economic stress and disempowerment; unequal access to assets; goods and services for livelihood and security; unequal education and skills and lack of decent work and in fact democratic dividends and of course, the risks caused by internet and cyber-space,” she said.

She commended the SADC Parliamentary Forum(PF) for working towards the development of the SADC Model Law on GBV which, she hoped, “would go a long way in addressing the legislative and policy gaps that exist within our Member States”.

She enjoined the Plenary Assembly Session to support efforts to correct long-standing inequalities that women face and build resilient communities that are sensitive to the difficulties women and girls face.

With schools gradually being opened, she called on parliaments to build governments’ capacity to prevent and control the spread of COVID-19.

“We should also prioritise gender and age sensitive interventions that are responsive and reflective of the unique realities of girls, children with disabilities and other marginalised children in our schools.” She stressed the need to make sure that responses to the public health crisis due to COVID-19 ensure that everyone enjoy Sexual and Reproductive Health Rights (SRHR) and have access to services, education and information guaranteeing equal rights or are in line with the various regional and international instruments.

“In this regard, I wish to commend the SADC PF and National Parliaments for the sterling work they are doing to advocate for comprehensive SRHR services for all without discrimination and in prioritising the health and rights of women, girls and other vulnerable groups through the SRHR Programme.”

She expressed optimism that MPs would ensure that the SADC Protocol on Gender and Development suffers no setbacks, particularly in the Member States holding general elections this year that include the United Republic of Tanzania. “We need to continue lobbying for gender equality in Parliaments and other decision-making institutions.”

Honourable Bilambangu emphasised the need to ensure that responses to COVID-19 are gender-sensitive. “We need to be sensitive to the challenges that women and girls are facing daily due to COVID-19, and work toward mitigating these problems. We should then make sure that women have equal representation in all COVID-19 response planning and decision-making.”


17 Nov. 2020


To enhance capacity of parliamentary staff in tracking and engagement and SRHR Stakeholder mapping; develop policy briefs, fact sheets and evidence dissemination; and communicating communication in SRHR including content development for media articles, reports, speeches etc. for social media, photography and videography messaging and public speaking.


2 Staff per Member Parliament


Virtual Meeting


18 Nov 2020


To consider the budget for 2021/ 2022


Members of the Finance Sub-Committee


Virtual Meeting


19-20 Nov 2020


To capacitate MPs and staff on International Trade Agreements and specifically AfCFTA


Staff and MPs


Virtual Meeting

About Us

The Southern African Development Community Parliamentary Forum (SADC PF) was established in 1997 in accordance with Article 9 (2) of the SADC Treaty as an autonomous institution of SADC It is a regional inter-parliamentary body composed of Thirteen (14) parliaments representing over 3500 parliamentarians in the SADC region. Read More

Contact us

Address: ERF 578, Love Street off Robert Mugabe Avenue Windhoek, Namibia

Tel: (+264 61) 287 00 00