DAY 0: 25^TH AUGUST 2023 (Arrival of Participants)

DAY 1: 26^TH AUGUST 2023

TIME

EVENT

9h00 - 09h10

Registration of Participants and settling in

9h10 – 09h30

Adoption of draft Agenda as follows:

1)      Credentials of Delegates and Apologies – Rule 20B(1) of the Rules of Procedure

2)      Approval of draft Agenda

3)      Welcome Address by Chairperson of Committee of Clerks/Secretaries General- Ms Nenelwa J. Mwihambi- Clerk of the National Assembly of  Tanzania.

4)       Consideration and approval of Minutes of previous meeting of the Committee

5)       Consideration of Matters arising:

5.1 Stocktaking of main features of Narrative Annual Report for SRHR Project (2022-2023) and consideration of new Proposal for period 2023-2026;

5.2 Consideration of the GIZ Proposal on parliamentary capacity development

5.3 Consideration of financial update of the Forum

5.4 Consideration of Risk Management Framework of the SADC-PF

5.5 Consideration of areas for new Strategic Plan of the SADC-PF (2024-2028)

5.6 Consideration of hosting of the ICT Hub (SAHUB)

5.7 Consideration of a proposed calendar of activities

5.8 Any Other Business

6) Closing remarks and Vote of thanks by Chairperson

09h30-10h15

Item 1: Stocktaking of main features of last Narrative Annual Report (2022-2023), reporting information and lessons learned

Presentation by M& E Consultant on:

1)   Essential features of Narrative Annual Report 2022/23 (Year 4);

2)   Challenges encountered in reporting;

3)   Possible redress measures to streamline reporting;

4)   Information required for final narrative report for period 2019 to 2023 due by 30^th November 2023;

5)   Setting out work arrangements to collect all project information before the 30^th November 2023.

By Ms Pamela Nyika, M & E Consultant

10h15-10h30

TEA BREAK AND NETWORKING

10h30 – 12h30

Item 1 Ctd:  Consideration of essential features of next SRHR Project Proposal (2023-2026)

By:  Ms. Boemo Sekgoma - Secretary General

·       Discussions on SRHR project onboarding roadmap for period 2023-2026 to be facilitated by SADC-PF Representative (ie. Timeframe for signature of project agreements, recruitment of SRHR Researchers, implementation of orientation session etc).

12h30 – 13h30

LUNCH AND HEALTH BREAK

13h30 – 14h00

Item 2: Consideration of the GIZ Proposal for parliamentary capacity development

By Mr Sheuneni Kurasha- Manager DGHR

14h00 – 14h30

Item 3: Consideration of Financial update of the Forum

By Mrs Yapoka Mungandi- Director  Finance Human Resources and Cooperate Services.

14h30 - 14h45

TEA BREAK

14h45 – 15h30

Item 4: Consideration of Risk Management framework of the SADC-PF

·     Challenges and measures for improvement

By Mrs Clare Musonda- Director, Corporate Governance, SADC-PF

15h30 – 16h15

Input by Clerks/Secretaries General on the Risk Matrix of the Forum

Ending remarks to close Day 1 by Chairperson

DAY 2: 27^TH AUGUST 2023

TIME

EVENT

9h00 - 09h10

Registration of Participants and settling in

9h10 – 10h15

Item 5: Consideration of features in the next Strategic Plan of the SADC-PF (2024-2028)

·        Essential features to be captured in the Strategic Plan

·        Costing of programmes and evaluation

·        Facilitation to be made by the Consultant appointed for the preparation of the Strategic Plan

10h15 - 10h30

TEA BREAK AND NETWORKING

10h30 - 12h00

Item 5 (Continued)

Clerks/Secretaries General will have an opportunity to brainstorm and give their input to the Consultant on the main features of the Strategic Plan

Moderator: SADC-PF Representative

12H00 – 13H00

LUNCH BREAK

13h00 – 14h30

Item 6: Consideration of hosting of the ICT Hub (SAHUB)

The Committee will take cognisance of the Concept Note submitted by SAHUB and of the guidance of the Executive Committee on the matter

·        By SADC-PF Representative

14H30 – 14H45

TEA BREAK

14h45 – 15h30

Item 7: Consideration of a proposed calendar of activities

The Committee will work on a proposed calendar of activities to implement the resolutions of the meeting

·    By SADC-PF Representative

15h30 – 16h00

Item 8: Any Other Business

16h00 – 16h15

Wrapping up and Vote of thanks by Chairperson - Ms Nenelwa J. Mwihambi- Clerk of the National Assembly of Tanzania

16h15

END OF MEETING

DAY 3: 28^TH AUGUST 2023

DEPARTURE OF PARTICIPANTS